Privacy Policy
Privacy & Cookies Policy
Last updated: 21 May 2026
This Privacy and Cookies Policy explains how HerCapital Impact Advisors (“we”, “us”, or “our”) handles information in connection with the use of its website (the “Website”).
References to “Users” mean any individual accessing or browsing the Website.
This Policy is provided in accordance with applicable data protection laws and regulations.
1. Scope and Nature of Data Processing
The Website provides information about HerCapital Impact Advisors’ services and includes contact functionality. As a result, personal data may be collected both directly (where Users submit information via contact forms) and automatically through browsing (see Cookies section below).
2. Data Controller
For the purposes of applicable data protection laws, HerCapital Impact Advisors acts as the data controller with respect to any data processed in connection with the Website.
3. Data We Collect
Information you provide directly:
- Name
- Email address
- Phone number
- Enquiry details and any other information submitted via contact forms
Automatically collected technical data:
- IP address (in anonymized form where applicable)
- Browser type and version
- Operating system
- Pages visited and navigation patterns
- Date and time of access
Automatically collected data does not allow direct identification of Users and is used solely for technical and statistical purposes.
4. Purpose of Processing
Data collected through the Website is used for the following purposes:
- Responding to enquiries submitted via contact forms
- Ensuring the proper functioning and security of the Website
- Measuring traffic and usage patterns
- Improving the performance and content of the Website
No profiling or automated decision-making is carried out.
5. Legal Basis
Processing of personal data is based on:
- Consent — where Users voluntarily submit information via contact forms or accept non-essential cookies
- Legitimate interest — in ensuring the proper operation, security, and improvement of the Website
6. Data Recipients and Transfers
Data collected through the Website is processed internally by authorised personnel only.
Certain technical services (such as analytics tools or form processing platforms) may involve service providers located outside Botswana. In such cases, appropriate safeguards are implemented in accordance with applicable regulations to ensure an adequate level of data protection.
7. Data Retention
- Contact form submissions are retained for as long as necessary to respond to and follow up on enquiries, and no longer than is required for legitimate business purposes.
- Technical and analytics data is retained for a limited period strictly necessary for the purposes described above and, in any event, no longer than thirteen months.
8. Data Security
HerCapital Impact Advisors implements appropriate technical and organisational measures to protect data against unauthorised access, alteration, disclosure, or destruction.
9. Users’ Rights
In accordance with applicable data protection laws, Users may have the right to:
- Access their personal data
- Request rectification or erasure
- Request restriction of processing
- Object to processing
- Request data portability (where applicable)
- Withdraw consent at any time (where processing is based on consent)
To exercise these rights, please contact us at:
Info@hcia.co.bw
(+267) 71 868 565
10. Cookies
What are cookies?
Cookies are small text files stored on a User’s device when visiting a website. They are widely used to ensure websites function properly and to collect information about usage.
Types of cookies used
The Website may use the following categories of cookies:
- Strictly necessary cookies: Essential for the operation and security of the Website. They do not require prior consent.
- Analytics cookies: Collect aggregated and anonymised information about how Users interact with the Website (e.g. number of visitors, pages viewed). Where required by applicable law, these cookies are subject to User consent.
Cookie management
Users can manage or disable cookies at any time through:
- The cookie banner displayed on the Website
- Their browser settings
Please note that disabling certain cookies may affect the proper functioning of the Website.
Common browser settings can be accessed via:
11. Updates to this Policy
This Policy may be updated from time to time to reflect legal, technical, or operational changes. The “Last updated” date at the top of this page indicates when it was most recently revised. Users are encouraged to review this page regularly.
12. Contact
For any questions regarding this Policy or data protection matters, please contact: